How to Bid For Landscaping Jobs

You are here:

📝Key Takeaways:

  • Depending on factors influencing the price, like the type, scope, and operational expenses of the project, you should bid on every job differently.
  • Depending on the landscaping costs, you can request payments.

Running a successful landscaping business relies heavily on accurately estimating landscaping jobs. Three out of five jobs are profitable for most contractors, which means they make a loss on the rest. Based on the Total Landscape Care’s estimates, they lost money on one of the projects and generated profits on the other projects.

Learning how to bid landscaping jobs accurately is essential to making a profit on each job you complete.

However, to make estimating price for landscaping project easier getting an automation tool is your best relief. One such software is InvoiceOwl. It is basically professional estimating and billing software that makes estimating and invoicing easier. Online estimates can be sent in just a few seconds and can be converted into invoices as soon as the job is completed.

Bid With Accuracies & Not Errors

Both lawnmower and InvoiceOwl software have one thing in common – creates the best piece of work. Create professional estimates and win more jobs.

What Are Landscaping Jobs?

The landscaper’s job is to design, construct, maintain and beautify the landscapes of gardens, parks, property buildings, outdoor exhibitions, and other outdoor areas. They ensure that plants are growing, that outdoor facilities are kept clean, and that overgrown hedges are pruned so that they grow again. 

Moreover, landscapers supervise maintenance repairs, generators, outdoor furniture, and landscape structures, among other things.

A Guide to Bid For Landscaping Jobs in 4 Simple Ways

1. Consult the client

Consult the client

To start with the landscaping job bidding process, the first thing to be done is to talk with the client and understand their needs. Ask lots of questions before you begin your estimate.

Measure the property yourself when you visit it. Identify the materials, subcontractors, and extra labor needed for the job and develop a plan to complete it. It will be more expensive to hardscape since you will have to build walls, pathways, etc.

The following factors should be considered when landscaping:

  • The client’s design style or style preference (Japanese, for example)
  • There are certain features required, such as a stone pathway
  • Plant types and materials needed
  • Is it located in a remote area?
  • Soil quality
  • Removing or adding soil
  • Seeding vs. sod
  • Regrade or slope the land
  • The current state of the yard
  • Plants or features like pathways or patios need to be removed 

2. Calculate the cost of the project

To properly bid on your landscaping job, you need to consider several different costs. Small businesses often underestimate the costs they incur for overhead, materials, and other expenses associated with running their businesses. Therefore, having an accurate figure is essential. 

According to Total Landscape Care, if you don’t do this, it is likely that you will not be making a profit even after you add a markup to your invoices.

To make a good estimate, you must conduct thorough research and consider all vital aspects before coming up with a quote. Let’s examine each cost in more detail.

Labor Cost: If you are the only person doing the work, you should include the hourly rate in your estimate. 

You will have to multiply the hourly rate you will be paying your employees by the number of employees you will have working for you during the day to get the total amount you have to spend on labor. In terms of labor cost, the range varies from $9.21 to $19.74 per hour. 

Furthermore, labor costs vary widely based on location. Before making an estimate, research the ongoing labor costs in your area.

Labor costs vary from state to state. As a result, we will use a national average of $13.73.

Material Cost: On your first visit to the site, you should plan out your task as soon as possible. By the measurements of the site, you can list out all your requirements for the project. As a result, you can calculate the total material cost according to your requirements. 

In addition, the cost of the material varies based on the client’s requirements. As the complexity of the task increases, so will the number of requirements that must be met. 

Make sure you are accurate on this and always keep room for a sudden change in the cost of the material so you can cope with this sudden change.

Subcontractor Cost: There is nothing complicated about this part of the job. Contact your trusted contractor immediately after you have received the project and when you are on the site. 

Describe the project brief to them and ask them to quote you a price for the project. Get your estimate ready by adding the price to the project’s total cost.

Overhead Cost: Landscaping jobs can involve a comprehensive price list depending on the specific task and property size. 

Various features or services are added to a given project, each with its requirements and costs. 

The overhead costs may be one of those expenses that newcomers tend to overlook, and it may be normal for them to miss out on them.

Advertisement, office rent, equipment repairs and maintenance, accountants and insurance, vehicles, and gas are some of the overhead costs associated with your business. 

To recoup these expenses, you need to include your overhead costs in your estimate to recoup your costs. 

Those who miss out on this opportunity have a huge chance that even if you add the markup to the sales, you may not be able to generate enough profit.

3. Add your markup

It is important to note that overhead costs are not included in your markup. To calculate the markup, you have to add to the total cost of the job you will do, and the markup needs to be added on top. In this way, you will always be able to make a profit from your landscaping business.

Residential landscaping jobs should be marked up by 15 to 20% and commercial landscaping jobs by 10 to 15%, according to Lawn & Landscape. To survive in commercial landscaping, you must pay a lower price.

Landscape maintenance work can be charged at a markup of 10 percent and 12% both for residential and commercial properties.

4. Calculate the total price

Calculate the total price

To determine your landscaping quote for a customer, add up all the costs listed above plus your markup.

If your state requires sales tax, add it to the estimate. 

Win Clients Through Accurate Estimates

Creating and sending estimates was never easier before. With InvoiceOwl, it is 52% faster, and surprisingly, paper-crumble free room.

Tips to Choose the Right Landscaping Jobs for Your Company

If you have a serious need for lawn care leads yet don’t have a lot of time on your hands, there are ways to increase the flow of new lawn care prospects quickly. To jump-start your lead generation process, you can do a few things to get things going.

1. Off-Season is the best time to promote your landscaping services

Off season is the best time to promote your landscaping services

For most landscapers, starting to market in the spring is the best time. It is too late for that. Early advertising to potential customers can give you an advantage over your competition. Launch your marketing campaigns during the cold season when the trees are bare.

Take advantage of winter trade shows and home shows to promote your business. Having your name in the minds of potential customers will make calling easier when the time comes.

2. Consultations are free

A freebie is essential to attracting new clients. Provide prospective clients with free consultations. It would be great if you could schedule a time when you can go through their yard with them. You can provide your expertise on the best course of action depending on what you think would be best to do with it.

As a result, you gain a significant competitive advantage. Trust is ultimately what makes a customer choose a company. After meeting you in person and walking through their property, they are more likely to trust you.

3. Make use of customers’ yards

The best way to advertise your company is to have current customers who have their yards beautified by you. Provide your company’s contact information and a logo on large, bold signs that tell people you did the landscaping work and that you can be contacted. 

Don’t miss out on all the lawn envy in every neighborhood by taking advantage of it. Rather than just promising a yard, show that you made it previously.

4. Reward referrals

Reward referrals

As in any business, referrals are an integral part of the success of your business, but when you’re in a field like landscaping, they’re essential. After completing a job, you can politely ask your customer if they would be willing to refer someone to you when they are ready. Most of the time, they are happy to help you.

To boost referrals, even more, you might also want to reward them. If they can give you a phone number and a name, you could provide them with extra services, such as providing an extra free visit to perform some lawn maintenance on their property.

5. Incentivize reviews

Offer rewards not only for referrals, but you may also want to offer rewards for reviews as well. People looking for landscaping services online are looking for businesses with lots of reviews and five stars. Landscape businesses with low ratings, few reviews, or worse, none, will likely raise a red flag with customers. Instead, they’ll move on to the next lawn care service.

If a customer leaves a positive review, give them an extra service (although do not offer a reward for the review, as this violates the terms of service of review sites).

Frequently Asked Questions
  1. How do I estimate the cost of landscaping?

    By creating an effective landscaping estimate, you can ensure you make money on all of your projects. To estimate the cost of landscaping, follow these steps:  

    • Research the site that requires landscaping services
    • Create a blueprint
    • Timeline of the project
    • Determine the several costs involved, including material and overhead costs.
    • Calculate the total amount

  2. How do you write a bid for lawn service?

    You may be required to provide a bid for your services in the lawn care industry or when just starting. Consider your bid as an application for a job. If your bid looks unprofessional, you may lose your job. Keeping it neat, clean, professional, and efficient reflects the kind of business you run. 

    • Design a template
    • Describe yourself in detail 
    • Provide a list of your services
    • Verify your pricing 
    • Offer upsells
    • Provide testimonials and references


The most challenging part of your landscaping job is understanding the duration of a project and continually improving your bidding process. 

The more you continuously work on improving your landscaping bids, the more you can enjoy high profits and happy clients. 

Author Bio
Jeel Patel
Jeel Patel

Jeel Patel is the Founder of InvoiceOwl and is the main curator & writer of the content found on this site. With ideals of quality, commitment, and perseverance, he believes in creating lasting business relationships with the clients.

United States