Online FREE Estimate Generator – Create Instant Estimates

Essential Elements For Every Online Estimate Generator

• Title

  You don’t want to confuse the client, right? Therefore, the estimate you generate must be titled “Estimate” clearly. Otherwise, the client might misunderstand your estimate with an invoice.

  Moreover, the document is not considered legally binding without the title. And if it is not clearly mentioned, the client might misplace it too.

• Estimate Date

  The estimate date is the day the estimate is issued. This is of a significant value in the estimate. It helps to dictate how long this estimate is valid. Other than that, the estimate date also helps businesses to manage, track, and sort estimates.

• Estimate Number

  The estimate number is the unique identification number assigned to the estimate. Estimate number helps to keep track of estimates and organize them. The estimate ID number plays a vital role when cross-checking the corresponding invoice.

  The number can be numerical or a mixture of digits and alphabets as well. For example, the fourth estimate for the “xyz” client could be numbered as “#xyz04”. Or another method of numbering the estimate is by date. For example, the seventh estimate of the month could be numbered as “Nov/21#07”.

• Valid Until Date

  The “valid until” date is the date until when the estimate is valid. Generally, businesses provide a time to sign the contract. And the valid until the date is the last date for signing the contract at the quoted cost. If the business fails to secure the deal, they might have to ask for a revised estimate.

• Vendor’s Company Logo

  The vendor company logo is for branding the estimate. The logo helps customers to verify the estimate’s genuineness. Moreover, estimates are a great opportunity for vendors to market the brand. Therefore, your logo adds to our professionalism.

• Client’s Company Details

  If you are sending an estimate, you must mention the addressee, right? The Client’s company information is similar to the “To” on any document. It helps you send estimates to the right person. Furthermore, the client’s business information reduces the chances of misplacing the generated estimates.

  Therefore, you need to include the client’s physical address, contact number, email address.

• Vendor’s Company Details

  Just like all the legally binding documents, every estimate needs to mention whom it is from. The vendor company’s details state the sender’s details. Without the vendor’s contact information, the customer would not know whom to contact in case of doubt and even worse whom to pay.

• Shipping Address

  Shipping address is the address where you are supposed to deliver the goods. The shipping address doesn’t need to be the same as the client’s address. Therefore, you need to mention it clearly on the estimate. Other than that, the shipping address justifies the shipping costs.

  However, if the billing and shipping addresses are the same, you can always write —same as the billing address, in the column.

• Purchase Item Details

  Purchase item details are mandatory for every estimate. Each product/service to be rendered should be mentioned with its name, description, quality, rates, and the total estimated cost.

  Line items provide a cost breakup of the total amount and maintain transparency and double ensure the total number of items to be sold.

• DiscountsIf you are offering discounts, mention the discounted amount in the estimate. Subtract the discount amount from the subtotal and show the calculation as well. Discounts attract more clients and early-birds discount encourages them to pay you as soon as possible.
• Tax Rates

  The law binds the customer to pay tax whenever they buy any goods. Thus, mentioning the tax rates and respective calculations is essential.

• Shipping Charges

  Generally, the cost of the goods does not cover the shipping cost. In such cases, businesses charge shipping fees in addition to the subtotal. Not showing the shipping charges might confuse the customer.

• Terms and Conditions

  Terms and conditions guide the customer in making payments. Terms and conditions let the customer know all the available payment gateways they can use to pay you, instructions for claiming a refund, and consequences if they miss to pay you on time. These terms and conditions help your business avoid lawsuits.

• Total

  The estimated amount that the customer has to pay the business is mentioned as the —estimated amount. The customer is supposed to pay the vendor the amount mentioned at the time agreed in the contract. This is the most highlighted part of the estimate.