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Streamline your business estimates with InvoiceOwl’s online estimate generator. Use this free estimate maker to create & send unlimited professional estimates in one click.
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Want to Save Your Template Forever? No Need to Create It All Over Again.
Be it a landscaping job, an electrical repair, an HVAC installation service, or any other industrial job, InvoiceOwl has got you covered. Here are free customizable estimate templates you can explore to create error-free accurate estimates in minutes.
Here are a few compelling reasons why, using an estimate generator can make a significant difference in your estimating process:
No more tedious and time-consuming manual estimate creation. Experience the ease of an online estimate maker to create error-free professional estimate templates in minutes. Unlock these 9 exclusive benefits while using the estimate generator.
There are 11 essential elements to include in an estimate. Here you go:
1. Title: Document the title as “ESTIMATE” to acknowledge the purpose of the document to the recipient.
2. Estimate details: Include the estimate number, issue date, and due date of the estimate for easy identification in the future.
3. Valid until date: Enter the date up to which the estimate will remain valid. It is the last date for signing the contract at the quoted cost.
4. Company logo: An attractive company logo helps customers to verify the estimate’s genuineness.
5. Vendor’s information: Seller’s name, address, contact, and tax registration number is essential for effective communication between two parties.
6. Client details: The buyer’s name, address, and contact details are a must to ensure that the estimate is directed to the correct recipient.
7. Shipping address: It’s the address where you are supposed to deliver the goods/services. It doesn’t need to be the same as the client’s billing address.
8. Line item details: Details of the products & services with their name, description, quantity, estimated price per unit, and total estimated cost should be mentioned.
9. Discount, taxes, and other costs: Any discount offered, applicable tax information, or any other costs (shipping) levied should be listed to let users know what they are paying for.
10. Terms & conditions: Any special notes, payment terms, or conditions requiring the user’s attention should be entered.
11. The total amount charged: Here you will be mentioning the total estimated amount that you will be charging to your contractors.
There are 8 simple steps to create an estimate that will help you lock your deals faster than ever before:
Click on ‘Settings’ in the top right corner to tailor your estimate template.
Choose from various customizable estimate templates available for creating branded and professional-looking estimates.
You can further customize the following:
After completing the customization, click on — Save.
Upload your business logo by clicking on the ‘Add Logo’ box. Make sure that the logo is either in a PNG, JPG, or SVG file format. You can adjust the logo position to your preference by tapping the ‘Settings’ tab.
Identification of the party sending the estimate is a must. So, time to feed the business details. Tap on the box ‘From’ to fill in your business name, address, contact details, and email address.
To enter the client details, tap on the ‘Bill To’ field and start adding their information. Enter the customer’s name, billing & shipping address, contact number, and email address.
Make sure that your shipping address & billing address are the same; you need to check the ‘Shipping Address’ box given in the ‘Settings’ tab.
Once done, it will auto-fill the shipping address the same as the entered “Bill To.”
For easy recognition of the document on a later date, clearly mentioning the estimate number, estimate date, and valid until date is a must.
Time to add the items in the estimate. Enter the item’s name, description, price, and quantity. It will then automatically calculate the total cost of the item.
To add more than one item details, hit the “Add New Item” button. There are no bars on adding line items.
Add as many items as you want, and our estimate maker, free of cost available, will automatically calculate the subtotal and total.
Before getting the net payable amount, check if there are any additional costs. For instance, any discounts offered, taxes applicable, or any shipping charges incurred. You can add these charges either in percentage form or as a fixed cost.
Adding notes or any specific terms or conditions relating to the estimate, such as payment method, payment terms, late fee applicability, or a thanking gesture, helps you personalize the estimate. It further guides the customers in making the next moves.
You have now generated a professional estimate.
Go through some of the best tips to follow while creating professional-looking estimate in just a few clicks:
From the financial and contractual aspects of the business, quote, estimate, and invoice- these three documents hold immense significance. However, the use, purpose, and intent of these documents are different. Have a look:
An invoice is financial evidence of the transaction that occurred between a buyer and seller. It is a formal request of payment by the seller, representing the final amount owed by the buyer.
When compared to a quote, an estimate is a less formal document and does not bind the buyer. It contains the anticipated costs of products & services. The buyer may negotiate on the cost estimated by the seller.
A quote is a commercial document, legally binding the buyer to stay on the fixed terms once agreed upon. It usually contains the itemized listing of the products and services with a fixed price.
Hands down to InvoiceOwl’s online estimate creator—it works wonders to streamline your estimate generation process.
But what if there’s an even more powerful solution waiting for you? Let’s dive together into the comparison table below and discover the additional benefits that InvoiceOwl brings to the table on your way to streamline your entire business process.
In accounting, an estimate or a cost estimate refers to an approximation of an amount that cannot be certainly determined. Estimates are not certain and are often prone to change. In cases where exact figures are difficult to measure, businesses use estimates to account for these uncertainties.
To create an estimate, company and customer details, estimate details, an itemized list of products and services, applicable taxes or discounts, and rates of each good or service delivered are required.
Yes, customization is much easier while using InvoiceOwl. You can easily edit, save, preview, or send the estimate directly to the client. Learn how to edit an estimate here.
To send an estimate to the client- click the ‘Send’ button. It will ask you to confirm the “From & Bill To” email addresses. Make sure the email addresses are correct. Once checked the addresses, hit the send button.
To automatically convert an estimate into an invoice, switch to InvoiceOwl. It will convert your estimate into an invoice once accepted by the client. Not just this, you can even request a partial or full deposit and then track the payment status within the software.
You can customize your estimate by clicking on ‘Settings’ in the top right corner. Choose from various customizable estimate templates available for creating branded and professional-looking estimates. You can further customize the currency, currency format, date format, logo, category of shipping address, and so on.
No need to make a PDF by yourself. InvoiceOwl can let you download the generated estimate template in PDF format. Further, when using the InvoiceOwl app, you can download the estimates in 3 multiple formats like PDF, XLS, or CSV.
Yes, this simple estimate generator app allows you to create estimates in multiple currencies. This flexibility is ideal for businesses operating in diverse markets or dealing with international clients.
Of course, by signing up with InvoiceOwl and purchasing any of our plans: either Growth ($9.99) or Champion ($23.99), you will be able to save all your business and client data for a long time.
The best practice for accurate estimating is to input accurate information and expect precise results. Always double-check the details before finalizing your estimate. Gather the project details, use accurate measurements, and account for all of the costs.
When your potential clients are curious to know about the general price point of the products or services you offer, at that time, you should send an estimate.
No, estimates are not legally binding.
There is a huge difference between an estimate and an invoice. Estimates are sent by the vendors to the potential clients, as an an approximation to the total purchase made. Invoices, on the other hand, are confirmation of the purchase made. Invoices are legally binding and raise a payment obligation before the purchaser.
To save or print an estimate, sign up with InvoiceOwl and purchase any of our plans. InvoiceOwl’s pricing plans start from, Growth ($9.99) or Champion ($23.99). Once logged in, you will be able to save all your documents, business data, and client details for a long time.
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