7 Competitive FreshBooks Alternatives Contractors Must Check

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FreshBooks works fine, but it’s not that Fresh anymore. It was launched back in 2003 and as the global accounting software market share is projected to reach $4.25 billion by the end of 2023 (20 years from the FreshBooks launch), many alternatives have surfaced with more features and even less price.

Talking about price, it is the reason why most business owners are switching out of FreshBooks. Does that tell us FreshBooks is just not worth it? You may have any reasons, looking at FreshBooks alternatives is the right thing before making any decisions.

So, without any delay, let’s get right into the list and make the most out of your accounting.

List of Best FreshBooks Alternatives

Logo Name Details Best For
FreshBooks FreshBooks Pricing:

  • Yearly plans $108, $180, $360
  • Monthly plans $6, $10, $20

Rating: 4.5/5

Project Management
InvoiceOwlMost Preferred InvoiceOwl Pricing:

  • Yearly plans $9.99, $23.88
  • Monthly plans $11.99, $28.99

Rating: 5/5

Estimates and invoices
QuickBooks QuickBooks Pricing:

  • $12.5, $25, $40, $90/month

Rating: 4.3/5

Payroll Management
Xero Xero Pricing:

  • $22, $35, $47/month

Rating: 4.3/5

“What If” Scenarios
Wave Wave Pricing:

  • Commission based pricing

Rating: 4.4/5

Fund Accounting
ZipBooks ZipBooks Pricing:

  • Free, $15, $35/month
  • Custom pricing

Rating: 4.5/5

Automatic Time Capture
Zoho Zoho Pricing:

  • Free
  • Monthly plans $12, $24, $36/month
  • Yearly plans $10, $20, $30/month

Rating: 4.4/5

Receipt Management
Sage 50Cloud Sage 50Cloud Pricing:

  • Yearly plans $340, $528, $876/year
  • Monthly plans $33, $52, $87/month

Rating: 3.8/5

*The ratings of above software are as per the software listing site Capterra.

Yes we know, the competition is tough. But every accounting software listed above has different specialties. So, let’s learn more about them in detail.

Create Estimates and Invoices Instantly and Save Time!

Most Popular FreshBooks Alternatives

  1. InvoiceOwl


    If you need a simple-to-use estimate and invoicing software for a contractor that helps you quickly create professional estimates and invoices on the go, InvoiceOwl is your best option. This is a cloud-based estimating and invoicing software that enables you to create, manage, and send accounting documents like estimates, invoices, purchase orders, and credit memos.

    As we mentioned, it is a cloud-based estimating software. This means it stores all the data in one place and you can access it from anywhere, be it from your desk in the office or on the site. Wondering how? It allows you to create accounting documents, manage clients, and generate reports through your smartphone.

    Now don’t get into the lifelong debate of iOS vs Android because InvoiceOwl treats both the users equally and serves on both platforms. And did we forget the web-based app? Yes, it is available as a web app for contractors wanting to get things done on their laptops or computer.

    With InvoiceOwl, you do not have to record the revenues and expenses separately. When you create invoices and purchase orders, it automatically records that. Moreover, it also records the paid and unpaid invoices to track paid and outstanding amounts to be received.

    And that’s not all, we can go on and on counting its features and benefits. So, if we have to tell you all about it in a 20-second elevator pitch, we will tell you that it helps you win jobs, get paid faster, and know your business numbers at your fingertips.

    And if you are a geek like us who really likes to get into details, let’s know more about InvoieOwl’s features one by one.

    Key Features:

    InvoiceOwl lets you create and send accurate estimates professionally by letting you customize any of the available templates. These templates are designed by industry experts and help you include all the essential information needed to get your estimates approved.


    Once you issue estimates, you need to send invoices to request payments from your client and it helps you with that too. The InvoiceOwl app lets you convert estimates into invoices in just a single tap.

    Online Payments

    Now that you have issued an estimate and invoice to the client, you must be ready to receive payments, and that too promptly, right? So, InvoiceOwl lets you accept online payments via multiple payment gateways like Stripe, Google Pay, and Apple Pay. This lets you make getting paid quick effortless.

    Clients Management
    clients management

    Managing clients can get quite hectic for contractors working on multiple projects. You need to maintain relations with the old clients and reach out to the new clients as well. This is where InvoiceOwl is ready to help you. It records information like company name, address, and contact details for unlimited clients to make client communication easy.

    Financial Reports
    financial reports

    One of the most important factors of becoming a successful contractor, you need to know your numbers right. Thus, InvoiceOwl helps you to stay on the top of your sales with a single click. It lets you generate annual sales reports based on the date of sales, items, and customers.

    Furthermore, it also lets you have an insight into your customer ageing data, which tells you which customer is likely to pay you on time and which is most likely to delay it by analyzing the history of that customer.

    Criteria of comparison InvoiceOwl FreshBooks
    Save clients
    Purchase orders
    Credit memos
    Free online invoice generator
    Free online estimate generator
    Mark up
    Change Order
    Templates 8 3

    If that’s not enough, InvoiceOwl lets you create invoices and estimates online without requesting any sign-ups.

    • Fully customizable
    • 100% paperfree workflow
    • Online payments
    • Live tracking notification
    • Fixed fonts
  2. Quickbooks


    Contractors often use multiple software to streamline their workflow and sometimes they might overdo it and create a situation where they need to manage multiple software to get things done. So, the last thing they would want is another software and that’s why Quickbooks accounting software lets you integrate various software and smoothen your business process.

    Quickbooks lets you make better business decisions as it provides insightful data to back your decisions. You can get in-depth reports on profit & loss to know how your business is doing instantly. It helps you connect your debit bank account and credit card account so that you can manage your finances from a single software.

    This accounting software is ideal for small businesses wanting to streamline cash flow and get all the team members on the same page. As most small business owners are short of time, they appreciate this accounting software a lot for saving time.

    One of the useful features of this software is payroll management. If you have a hard time paying your employee’s accurate salaries on time, Quickbooks can help you out. All you have to do is set the amount and schedule it once and It will automatically pay the employees on time.

    And other than that, it is one of the most popular bookkeeping software that lets you record every transaction so that you can throw away your manual logbook.

    Key Features:

    • Third-Party Integrations
    • Accounting
    • Donor Management
    • Sales Tax Management
    • Payroll Management
    • Compliance Management
    • Time Tracking
    • Easy integration
    • Easy to setup payroll
    • No undo button
    • Training needed
  3. Xero


    Xero is an accounting software that helps you clear off all the items from your accounting to-do list. Right from invoicing and collecting payments for your services to paying your staff on time, it helps with everything. If you are a small business owner and have Xero accounting software, you would not need an accountant.

    This accounting software has made the FreshBooks alternatives list sheer because of its ease of use. It has a user-friendly dashboard that everyone can easily learn to work with. And still, if someone doesn’t get it, they provide training, in person, webinars, live online, and documents with videos. So, if you are someone not good with technology, you can rely on the training.

    If compared to the 110 app integrations, it offers over 800 integrations, enabling you to transform and simplify your entire accounting workflow. Especially, small businesses can leverage its integration capabilities and compensate for the crew shortages.

    Now, although it has a web-based software version for professionals that choose to work on their desktop, it has a great mobile app too. This allows you to keep track of your finances even when you are not in the office.

    Other than that, it also bundles the inventory management feature to help small businesses organize and manage their stocks efficiently. This pushes it one step ahead of the FreshBooks accounting software.

    Key Features

    • Approval Process Control
    • Calendar Management
    • Check Printing
    • Client Portal
    • Bank Reconciliation
    • 24/7 (Live Rep) Support
    • In-Person Training
    • Comments functionality
    • Informative and simple dashboard
    • Reports are limited
  4. Wave


    If you are looking for free accounting software, Wave is the right one for you. Yes, it is entirely free to use. If you are wondering how it makes money, it charges its cut on every transaction. Therefore, it is most popular amongst small businesses and freelancers. It is quite a straightforward accounting software that lets you keep the account journal digitally and updated.

    Moreover, this free FreshBooks alternative offers the invoicing feature as well that helps you create and send online invoices to your clients with just a click of a button. It helps you create multiple invoices with consistency using the customizable invoice templates.

    One of the great benefits of using Wave is it allows unlimited collaborations that can be managed from a single login. You can manage accounting for multiple businesses of yours at the same place without switching to different accounts.

    Having said that, it does charge for payroll management, that’s why it is most preferred by the small businesses that do not have a lot of payroll management tasks on their plate.

    And undoubtedly it helps in expense management and revenue recognition as accounting tools. But what makes it different are the income and balance sheets. It helps you generate reports and simple balance sheets that can be easily analyzed and are quite in-depth.

    So, if you are a newly started business trying to manage accountancy with minimal cost, you should check the Wave-free version.

    Key Features

    • Fund Accounting
    • Fixed Asset Management
    • ACH Payment Processing
    • Budgeting/Forecasting
    • General Ledger
    • Revenue Recognition
    • Free Version
    • Has a free version
    • Best for a freelancer
    • No live or phone support
  5. ZipBooks


    ZipBooks is the accounting software you need if you do not have much accounting experience and want to manage or organize accountancy for small businesses. This software makes your workflow simple and smooth. And the best thing is that you do not have to be an accountant to use this software.

    Other than accounting software it can also help you as a payroll software too. As it integrates easily with Gusto, you can manage to pay employee wages accurately and on time to have the best team on board.

    And you can call it an accounting software only when it helps you record transactions and generate reports, right?

    Well, ZipBooks go way beyond that. It automatically records payments and expenses without asking you to put in any extra effort. And if you are someone who likes to see and analyze reports from every corner, you can create custom reports based on the various tags.

    Moreover, the best marketing is done when your customer speaks for your quality. Thus, it helps you get customer feedback and share them on social media to build a positive brand reputation.

    Furthermore, the ZipBooks accounting software helps you with getting paid through a credit card as well. Most businesses like to pay via credit cards. So, if you are a B2B vendor, it is one of the best options when it comes to accounting tools.

    Key Features

    • Contingency Billing
    • Fund Accounting
    • Hourly Billing
    • Mobile Payments
    • Multiple Billing Rates
    • Workflow Management
    • Bookkeeping Services Integration
    • Billable & Non-Billable Hours
    • Feedback functionality
    • Profit and loss statements
    • No balance statement
  6. Zoho


    Zoho Books is an accounting software out of the suite of Zoho. And Zoho is one of the most reliable brand names, its integrity is undoubted. It helps you with everything and is more related to accounting.

    So, let’s start with the features that are the flag bearer for Zoho Books. One of the features that make it stand out from the other accounting software is the multiple currency management. No matter which country you are in, it lets you create an invoice and process payments in any of the currencies you can possibly think of.

    Furthermore, most businesses have faced late payments and are likely to face it again sometime in the future. But, rest assured, the Zoho Books accounting helps you get paid timely by reminding the customer about the approaching due date. These let’s have a healthy cash flow.

    Since you now have multiple channels for income, it might get harder to stay updated about all of them all the time, but not with the Zoho Books. It has a very smooth revenue management feature that simplifies your workflow and provides you with an accurate income and balance sheet any time you want.

    Speaking of reports, it has much more than basic reporting features. You can create custom reports and get them directly from the dashboard. Moreover, it even lets you schedule weekly, monthly, and quarterly reports and it will automatically generate them and let you know of the same.

    Key Features

    • Electronic Payments
    • Purchase Order Management
    • Bank Reconciliation
    • Tax Management
    • Project Accounting
    • Data Import/Export
    • Bulk Updates
    • Recurring Bills
    • Recurring Expenses
    • Affordable
    • Great support
    • No cash flow prediction
  7. Sage 50Cloud

    sage 50cloud

    Sage 50Cloud accounting software has all the basic features you need for your small business accounting. This software is one of the FreshBooks alternatives as it is capable enough to replace FreshBooks in your workflow.

    It has proved to be one of the best FreshBooks competitors as it has great vendor management functionalities. It can save, manage, and organize all your vendors and customers for accurate reporting.

    It helps small businesses to bring their accounting wherever they go by using mobile apps for Android as well as iOS. Additionally, it is a cloud-based app, so no matter how many mobile devices you may use, you can get updates on all of them. This helps you create unlimited invoices and manage them by tracking each of them automatically.

    This FreshBooks alternative software has been picked for this list because of the advanced features it offers to the users.

    If you are a business that has to manage inventory, it has numerous features for you than most of the competitors. Yes, it does help in synchronizing the inventory department with the accounting department seamlessly.

    Another aspect of your business that plays a key role in getting success is budgeting. So, the Sage 50Clouds accounting software has advanced budgeting features to have a strategic plan to follow and maximize the profit. Yes, correct, that’s how a business grows right?

    Key Features

    • Activity Dashboard
    • Invoice History
    • Payment management
    • Vendor Management
    • Tax Calculation
    • Cash Management
    • Batch Processing
    • Recurring Billing
    • In-depth inventory module
    • User-friendly navigation
    • Expensive training

So that was the list of handpicked FreshBooks alternatives for you to get your business accounting done smartly.

However, this list is just to get you to know your options for the FreshBooks accounting software. We haven’t listed out every feature of the listed software. We recommend you try them once before you make the commitment.

Now, if you are having questions that we missed, here are the frequently asked questions with their answers.

Try Our Free Online Invoice Generator Today!

Whether your business is in construction, landscaping, consulting, photography, auto repair, or the medical field, invoicing takes way too long. That’s why we’re here. InvoiceOwl makes your invoicing faster and simpler so you can get paid promptly and without the hassle.

Frequently Asked Questions
  1. What is better than FreshBooks?

    You will get plenty of options that can be proved better than FreshBooks for your business. However, if you are a contractor wanting to streamline your accounting processes, InvoiceOwl can be far way better than FreshBooks for you.

  2. Is Xero better than FreshBooks?

    It really depends on the nature and size of your business. FreshBooks is generally great for very small businesses like freelancers and self-employed professionals. However, Xero suits a wide range of businesses from small to large businesses.

  3. What are the disadvantages of FreshBooks?

    FreshBooks is not perfect just like anything and that’s why it has many customers not happy with what it has to offer. But one of the most common ones across businesses is its cost.

  4. Is there a free version of FreshBooks?

    No, FreshBooks offers no such free version.

  5. Is FreshBooks free?

    No, FreshBooks is not free. You need to buy subscription plans to use it. However, it does provide a free trial.


Cloud accounting is the black. After the pandemic we just experienced, 94% of accountants have adopted it already. And if you want to join, you should know all your options before sending your hard earned money and not go with a software just because everyone seems to go with it.

Thus, in this blog, we discussed all the options you have as alternatives to FreshBooks.

However, the competition is tough and if you are not able to pick one, we suggest going with the InvocieOwl as creating invoices and estimates is a child’s play with this accounting software and getting sales annual reports is just a click away. In a nutshell, it is functional, economical, and most important efficient.

Moreover, it has top-notch support services ready to help you out with any issues regarding the software. So, let’s not waste time on the fence and

Author Bio
Jeel Patel
Jeel Patel

Jeel Patel is the Founder of InvoiceOwl and is the main curator & writer of the content found on this site. With ideals of quality, commitment, and perseverance, he believes in creating lasting business relationships with the clients.