10 Competitive FreshBooks Alternatives Contractors Must Check

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FreshBooks works fine, but it’s not that Fresh anymore. It was launched back in 2003 and as the global accounting software market share is projected to reach $4.25 billion by the end of 2023 (20 years from the FreshBooks launch), many alternatives have surfaced with more features and even less price.

Talking about price, it is the reason why most business owners are switching out of FreshBooks. Does that tell us FreshBooks is just not worth it? You may have any reasons, looking at FreshBooks alternatives is the right thing to do before making any decisions.

So, without any delay, let’s get right into the list and make the most out of your accounting.

Most Reviewed
start4.3/5

QuickBooks

QuickBooks

Third-Party Integrations

Accounting

Donor Management

Sales Tax Management

Payroll Management

Editor’s Pick
star5/5

InvoiceOwl

invoiceowl

Editable estimates

Custom invoices

Digital signatures

Online payments

14-day free trial

Premium Pick
star4.3/5

Xero

Xero

Approval Process Control

Calendar Management

Check Printing

Client Portal

Bank Reconciliation

Yes we know, the competition is tough. But every accounting software listed above has different specialties. So, let’s learn more about them in detail.

Create Estimates and Invoices Instantly and Save Time!

Most Popular FreshBooks Alternatives

1. InvoiceOwl

invoiceowl

 

If you need a simple-to-use estimate and invoicing software for a contractor that helps you quickly create professional estimates and invoices on the go, InvoiceOwl is your best option. This is a cloud-based estimating and invoicing software that enables you to create, manage, and send accounting documents like estimates, invoices, purchase orders, and credit memos.

As we mentioned, it is a cloud-based estimating software. This means it stores all the data in one place and you can access it from anywhere, be it from your desk in the office or on the site. Wondering how? It allows you to create accounting documents, manage clients, and generate reports through your smartphone.

Now don’t get into the lifelong debate of iOS vs Android because InvoiceOwl treats both the users equally and serves on both platforms. And did we forget the web-based app? Yes, it is available as a web app for contractors wanting to get things done on their laptops or computer.

Why is it better than FreshBooks?

With InvoiceOwl, you do not have to record the revenues and expenses separately. When you create invoices and purchase orders, it automatically records that. Moreover, it also records the paid and unpaid invoices to track paid and outstanding amounts to be received.

What is missing in InvoiceOwl?

The only thing that is missing in InvoiceOwl is font customization. However, that is not a concern because professional estimates and invoices should be easily readable. Therefore, simple fonts work the best.

Why choose it?

InvoiceOwl allows you and your customer to digitally sign the documents in multiple ways. And no, your client does not need to install InvoiceOwl for this.

And that’s not all, we can go on and on counting its features and benefits. So, if we have to tell you all about it in a 20-second elevator pitch, we will tell you that it helps you win jobs, get paid faster, and know your business numbers at your fingertips.And if you are a geek like us who really likes to get into details, let’s know more about InvoieOwl’s features one by one.

Top features:

Estimates
estimates

InvoiceOwl lets you create and send accurate estimates professionally by letting you customize any of the available templates. These templates are designed by industry experts and help you include all the essential information needed to get your estimates approved.

Invoices

Once you issue estimates, you need to send invoices to request payments from your client and it helps you with that too. The InvoiceOwl app lets you convert estimates into invoices in just a single tap.

Online Payments

Now that you have issued an estimate and invoice to the client, you must be ready to receive payments, and that too promptly, right? So, InvoiceOwl lets you accept online payments via multiple payment gateways like Stripe, Google Pay, and Apple Pay. This lets you make getting paid quick effortlessly.

Clients Management
clients management

Managing clients can get quite hectic for contractors working on multiple projects. You need to maintain relations with the old clients and reach out to the new clients as well. This is where InvoiceOwl is ready to help you. It records information like company name, address, and contact details for unlimited clients to make client communication easy.

Financial Reports
financial reports

One of the most important factors of becoming a successful contractor, you need to know your numbers right. Thus, InvoiceOwl helps you to stay on the top of your sales with a single click. It lets you generate annual sales reports based on the date of sales, items, and customers.

Furthermore, it also lets you have an insight into your customer aging data, which tells you which customer is likely to pay you on time and which is most likely to delay it by analyzing the history of that customer.

Criteria of comparison InvoiceOwl FreshBooks
Estimates
Invoices
Save clients
Purchase orders
Credit memos
Reviews
Free online invoice generator
Free online estimate generator
Mark up
Change Order
Templates 8 3

If that’s not enough, InvoiceOwl lets you create invoices and estimates online without requesting any sign-ups.

Pros
  • Fully customizable
  • 100% paper-free workflow
  • Online payments
  • Live tracking notification
Cons
  • Fixed fonts

2. Quickbooks

quickbooks

Contractors often use multiple software to streamline their workflow and sometimes they might overdo it and create a situation where they need to manage multiple software to get things done. So, the last thing they would want is another software and that’s why Quickbooks accounting software lets you integrate various software and smoothen your business process.

What Is better than FreshBooks?

Quickbooks lets you make better business decisions as it provides insightful data to back your decisions. You can get in-depth reports on profit & loss to know how your business is doing instantly. It helps you connect your debit bank account and credit card account so that you can manage your finances from a single software.

What is missing?

As it is a huge software with a lot of features, many users might feel they need the training to use this software. For a beginner, it might be overwhelming.

This accounting software is ideal for small businesses wanting to streamline cash flow and get all the team members on the same page. As most small business owners are short of time, they appreciate this accounting software a lot for saving time.

One of the useful features of this software is payroll management. If you have a hard time paying your employees’ accurate salaries on time, Quickbooks can help you out. All you have to do is set the amount and schedule it once and It will automatically pay the employees on time.

And other than that, it is one of the most popular bookkeeping software that lets you record every transaction so that you can throw away your manual logbook.

Key Features:

  • Third-Party Integrations
  • Accounting
  • Donor Management
  • Sales Tax Management
  • Payroll Management
  • Compliance Management
  • Time Tracking
Pros
  • Easy integration
  • Easy to setup payroll
Cons
  • No undo button
  • Training needed

3. Xero

xero

Xero is an accounting software that helps you clear off all the items from your accounting to-do list. Right from invoicing and collecting payments for your services to paying your staff on time, it helps with everything. If you are a small business owner and have Xero accounting software, you would not need an accountant. 

What is better than FreshBooks?

This accounting software has made the FreshBooks alternatives list sheer because of its ease of use. It has a user-friendly dashboard that everyone can easily learn to work with. And still, if someone doesn’t get it, they provide training, in person, webinars, live online, and documents with videos. So, if you are someone not good with technology, you can rely on the training.

When compared to the 110 app integrations, it offers over 800 integrations, enabling you to transform and simplify your entire accounting workflow. Especially, small businesses can leverage its integration capabilities and compensate for the crew shortages.

What is missing?

However, if you are thinking about selling your materials online, it might not be the right software for you as it lacks integration with Shopify.

Now, although it has a web-based software version for professionals that choose to work on their desktop, it has a great mobile app too. This allows you to keep track of your finances even when you are not in the office.

Other than that, it also bundles the inventory management feature to help small businesses organize and manage their stocks efficiently. This pushes it one step ahead of the FreshBooks accounting software.

Key Features

  • Approval Process Control
  • Calendar Management
  • Check Printing
  • Client Portal
  • Bank Reconciliation
  • 24/7 (Live Rep) Support
  • In-Person Training
Pros
  • Comments functionality
  • Informative and simple dashboard
Cons
  • Reports are limited

4. Wave

wave

If you are looking for free accounting software, Wave is the right one for you. Yes, it is entirely free to use. If you are wondering how it makes money, it charges its cut on every transaction. Therefore, it is most popular amongst small businesses and freelancers. It is quite a straightforward accounting software that lets you keep the account journal digitally and updated.

Moreover, this free FreshBooks alternative offers the invoicing feature as well that helps you create and send online invoices to your clients with just a click of a button. It helps you create multiple invoices with consistency using the customizable invoice templates.

What is better than FreshBooks?

One of the great benefits of using Wave is it allows unlimited collaborations that can be managed from a single login. You can manage accounting for multiple businesses of yours at the same place without switching to different accounts.

What is missing?

Having said that, it does charge for payroll management, that’s why it is most preferred by the small businesses that do not have a lot of payroll management tasks on their plate.

And undoubtedly it helps in expense management and revenue recognition as accounting tools. But what makes it different are the income and balance sheets. It helps you generate reports and simple balance sheets that can be easily analyzed and are quite in-depth.

So, if you are a newly started business trying to manage accountancy with minimal cost, you should check the Wave-free version.

Key Features

  • Fund Accounting
  • Fixed Asset Management
  • ACH Payment Processing
  • Budgeting/Forecasting
  • General Ledger
  • Revenue Recognition
  • Free Version
Pros
  • Has a free version
  • Best for a freelancer
Cons
  • No live or phone support

5. ZipBooks

zipbooks

ZipBooks is the accounting software you need if you do not have much accounting experience and want to manage or organize accountancy for small businesses. This software makes your workflow simple and smooth. And the best thing is that you do not have to be an accountant to use this software.

What is better than FreshBooks?

Other than accounting software it can also help you as payroll software too. As it integrates easily with Gusto, you can manage to pay employee wages accurately and on time to have the best team on board.

And you can call it accounting software only when it helps you record transactions and generate reports, right?

Well, ZipBooks go way beyond that. It automatically records payments and expenses without asking you to put in any extra effort. And if you are someone who likes to see and analyze reports from every corner, you can create custom reports based on the various tags.

Moreover, the best marketing is done when your customer speaks for your quality. Thus, it helps you get customer feedback and share them on social media to build a positive brand reputation.

What is missing?

Furthermore, the ZipBooks accounting software helps you with getting paid through a credit card as well. Most businesses like to pay via credit cards. So, if you are a B2B vendor, it is one of the best options when it comes to accounting tools.

Key Features

  • Contingency Billing
  • Fund Accounting
  • Hourly Billing
  • Mobile Payments
  • Multiple Billing Rates
  • Workflow Management
  • Bookkeeping Services Integration
  • Billable & Non-Billable Hours
Pros
  • Feedback functionality
  • Profit and loss statements
Cons
  • No balance statement

6. Zoho

zoho

Zoho Books is an accounting software out of the suite of Zoho. And Zoho is one of the most reliable brand names, its integrity is undoubted. It helps you with everything and is more related to accounting.

What is better than FreshBooks?

Let’s start with the features that are the flag bearer for Zoho Books. One of the features that make it stand out from the other accounting software is the multiple currency management. No matter which country you are in, it lets you create an invoice and process payments in any of the currencies you can possibly think of.

Furthermore, most businesses have faced late payments and are likely to face it again sometime in the future. But, rest assured, the Zoho Books accounting helps you get paid timely by reminding the customer about the approaching due date. These let’s have a healthy cash flow.

Since you now have multiple channels for income, it might get harder to stay updated about all of them all the time, but not with Zoho Books. It has a very smooth revenue management feature that simplifies your workflow and provides you with an accurate income and balance sheet any time you want.

Speaking of reports, it has much more than basic reporting features. You can create custom reports and get them directly from the dashboard. Moreover, it even lets you schedule weekly, monthly, and quarterly reports and it will automatically generate them and let you know of the same.

What is missing?
The one thing users face issues with is customer service. It can get better.

Key Features

  • Electronic Payments
  • Purchase Order Management
  • Bank Reconciliation
  • Tax Management
  • Project Accounting
  • Data Import/Export
  • Bulk Updates
  • Recurring Bills
  • Recurring Expenses
Pros
  • Affordable
  • Great support
Cons
  • No cash flow prediction

7. Sage 50Cloud

sage 50cloud

Sage 50Cloud accounting software has all the basic features you need for your small business accounting. This software is one of the FreshBooks alternatives as it is capable enough to replace FreshBooks in your workflow.

It has proved to be one of the best FreshBooks competitors as it has great vendor management functionalities. It can save, manage, and organize all your vendors and customers for accurate reporting.

It helps small businesses to bring their accounting wherever they go by using mobile apps for Android as well as iOS. Additionally, it is a cloud-based app, so no matter how many mobile devices you may use, you can get updates on all of them. This helps you create unlimited invoices and manage them by tracking each of them automatically.

What is better than FreshBooks?

This FreshBooks alternative software has been picked for this list because of the advanced features it offers to the users.

If you are a business that has to manage inventory, it has numerous features for you than most of the competitors. Yes, it does help in synchronizing the inventory department with the accounting department seamlessly.

Another aspect of your business that plays a key role in getting success is budgeting. So, the Sage 50Clouds accounting software has advanced budgeting features to have a strategic plan to follow and maximize the profit. Yes, correct, that’s how a business grows right?

What is missing?

The software does not get updated that frequently.

Key Features

  • Activity Dashboard
  • Invoice History
  • Payment management
  • Vendor Management
  • Tax Calculation
  • Cash Management
  • Batch Processing
  • Recurring Billing
Pros
  • In-depth inventory module
  • User-friendly navigation
Cons
  • Expensive training

8. AccountEdge Pro

AccountsEdge Pro

AccountEdge Pro is a complete accounting software that helps small businesses to handle accounting efficiently. If you are a business in the growing stage, this could be an appropriate choice for your business accounting. It helps with organizing and managing all financial data of the company digitally.

What is better than FreshBooks?

The best thing where it can beat FreshBooks is its scalability.

Remember we mentioned that it’s a right fit if your business is in the growing stage?

That was because of its scalability. Even if you go from a 20-person company to a 200-person company, AccountEdge Pro will grow with you. You will not feel to change to any other software at that stage.

It was even featured in the Top 20 Financial Reporting Software. Making it an accountable software that you can trust with your financial data.

Moreover, AccountEdge Pro is best used for recurring invoicing and payrolls too. You can schedule pay cheques for your employees and vendors and it automatically pays the amount on time without bothering you.

What is missing?

Despite multiple advanced features, it lacks mobile apps. However, it is available as a cloud app that you can access on any web browser. So, it does not stop you from managing your finances other than your office.

Key Features

  • Billing Portal
  • Client Portal
  • Bank Reconciliation
  • Multi-Currency
  • Reporting & Statistics
  • Tax Calculation
  • Fund Accounting
  • Hourly Billing
  • General Ledger
Pros
  • In-Person Training
  • Best for Mac users
Cons
  • Finding previous years’ data can be a challenge

9. CloudBooks

cloudbooks

CloudBooks is a FreshBooks alternative for freelancers and small business owners that do not want to limit their accounting department to an office desk.

As the name suggests, it is a cloud-based accounting software. You can access your data from the site, your home, or anywhere else you want. The CloudBooks accounting software solves a particular problem that most freelancers and small businesses face quite often, which is late payments.

It allows you to cut your time short in creating invoices and send them quickly to the customers and also encourages the customers to pay you online. Online payments make transactions fast and transparent.

So, if you work with a small team, this software can be the solution you are looking for.

What is better than FreshBooks?

It offers a free plan. Yes, unlike Freshbooks, it offers a free plan for freelancers and small businesses that do not want to spend on features that they do not need.

Other than that, it has a dedicated support team that can help you any time of the day. You can talk to a 24/7 line representative to solve your queries and doubts regarding the software.

What is missing?

As this software does not have a desktop version, it can not be used offline. To use this software, you must have an access to the internet. Other than that, as it is most suitable for a 5 or less person business, it might lack a few features that FreshBooks have.

Key Features

  • Contingency Billing
  • Automatic Time Capture
  • Mobile Payments
  • Online Payments
  • Invoice History
  • Payment Processing
Pros
  • Robust functionality
  • Very nice looking front-end
Cons
  • The new invoice layout can be a bit confusing

10. Invoicera

Invoicera

If you are a small to mid-size business owner looking for faster invoicing, Invoicera is one of the FreshBooks alternatives for you.

Most business owners get confused with its name. They think it is only for invoices and tracking them.

Well, yes it is for that and much more. It not only tracks the invoices but the invoicing data too. Its intuitive dashboard lets you create invoices in zap and help you create custom workflows, and make data-driven financial forecasts.

What is better than FreshBooks?

FreshBooks supports only English, Spanish, or French languages, but Invoicera is truly multi-lingual. You can create invoices in any language you use or your client uses. And it does not limit to only the created invoices the entire dashboard can be in the language you want for a better experience.

It has a simple interface that lets you create or edit invoices effortlessly in less time. The effectiveness of the professional format and structure of the invoices it creates gives it an extra edge over its competitors.

Moreover, it supports more than 30 payment channels to accept your hard-earned money. Firstly it helps you get paid faster, and secondly providing these many payment options to the customer gives them a better customer experience and boosts your customer retention ratio.

What is missing?

It does not offer live support to resolve your issues. However, it does have a knowledge base that covers every aspect of the software.

Still, many users feel they need the training to use the software to its best capabilities.

Key Features

  • Many Business
  • Cashflow management
  • AI-Enabled Financial Forecasting
  • 30+ Payment Channels
  • Client Management
  • Staff Management
  • Expense Management
  • Receipt Image Attachment
Pros
  • Easy to import expense files
  • Handle multiple businesses
Cons
  • Inability to add categories on-the-fly

So that was the list of handpicked FreshBooks alternatives for you to get your business accounting done smartly.

However, this list is just to get you to know your options for the FreshBooks accounting software. We haven’t listed out every feature of the listed software. We recommend you try them once before you make the commitment.

Now, if you are having questions that we missed, here are the frequently asked questions with their answers.

Try Our Free Online Invoice Generator Today!

Whether your business is in construction, landscaping, consulting, photography, auto repair, or the medical field, invoicing takes way too long. That’s why we’re here. InvoiceOwl makes your invoicing faster and simpler so you can get paid promptly and without the hassle.

Frequently Asked Questions
  1. What is better than FreshBooks?

    You will get plenty of options that can be proved better than FreshBooks for your business. However, if you are a contractor wanting to streamline your accounting processes, InvoiceOwl can be far way better than FreshBooks for you.


  2. Is Xero better than FreshBooks?

    It really depends on the nature and size of your business. FreshBooks is generally great for very small businesses like freelancers and self-employed professionals. However, Xero suits a wide range of businesses from small to large businesses.


  3. What are the disadvantages of FreshBooks?

    FreshBooks is not perfect just like anything and that’s why it has many customers not happy with what it has to offer. But one of the most common ones across businesses is its cost.


  4. Is there a free version of FreshBooks?

    No, FreshBooks offers no such free version.


  5. Is FreshBooks free?

    No, FreshBooks is not free. You need to buy subscription plans to use it. However, it does provide a free trial.


  6. What’s the difference between QuickBooks and FreshBooks?

    QuickBooks is a complete accounting solution best for large-scale organizations, while FreshBooks suits freelancers and small size businesses more.


  7. What is the difference between Xero and FreshBooks?

    Xero is a better option for product-based companies that are more focused on selling goods or materials. And on the other hand, service-based small businesses prefer FreshBooks for accounting tasks.


  8. How long is FreshBooks’ free trial?

    You can use FreshBooks for 30 days if you sign up for the free trial.

Conclusion

Cloud accounting is the black. After the pandemic we just experienced, 94% of accountants have adopted it already. And if you want to join, you should know all your options before sending your hard earned money and not go with a software just because everyone seems to go with it.

Thus, in this blog, we discussed all the options you have as alternatives to FreshBooks.

However, the competition is tough and if you are not able to pick one, we suggest going with the InvocieOwl as creating invoices and estimates is a child’s play with this accounting software and getting sales annual reports is just a click away. In a nutshell, it is functional, economical, and most important efficient.

Moreover, it has top-notch support services ready to help you out with any issues regarding the software. So, let’s not waste time on the fence and

Author Bio
Jeel Patel
Jeel Patel
Founder

Jeel Patel is the Founder of InvoiceOwl and is the main curator & writer of the content found on this site. With ideals of quality, commitment, and perseverance, he believes in creating lasting business relationships with the clients.

France

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