Estimate Disclaimer: Terms & Conditions with Examples

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This article aims to provide detailed information on estimate disclaimers. It also focuses on some examples of industry-specific terms and conditions you might wish to include in your estimates, along with general terms and conditions. The article also aids in providing knowledge of drafting any estimate terms and conditions; you should adhere to some fundamental best practices.

If you run your own business, it is crucial to provide services to your customers on time. After all, you must maintain your company’s operations and ensure that your workers are paid for their efforts.

In an ideal world, every client would pay you promptly when you complete a project and in full. But regrettably, that doesn’t always happen. 

The process of obtaining estimates and receiving payment can be sped up and clarified by putting terms and conditions in your estimates.

The obligations for both you and the client are outlined in the terms and conditions, the services you’ll offer, and their associated costs. 

Establishing clear expectations at the outset of your engagement helps prevent future customer issues.

Continue reading to discover how to write estimates and various estimate disclaimers. 

📝Key Takeaways:

  • Since every company is different, not all sets of terms and conditions will be the same.
  • Terms for a photography firm will cover different scenarios than, say, those needed by a healthcare organization.
  • While drafting estimate terms and conditions, you should adhere to some fundamental best practices.

1. Estimate Disclaimer Examples

What is an Estimate Disclaimer?

Estimates are a regular practice in the corporate world, especially in some industries. You must publish a document outlining the price you anticipate your client will have to pay for your services or commodities when the actual cost cannot be determined upfront.

Even though this isn’t a contract, it’s a good idea to include an estimate disclaimer to prevent misunderstandings. Numerous payment terms and conditions and additional services may change over time depending on various factors.

You can see from an estimate disclaimer sample that it might concentrate on the estimate’s price, the detailed estimate terms of payment or delivery, the design, or any other aspect that cannot be determined at the outset.

You might need to add unique disclaimers in your estimates for the services you offer because every sector is distinct.

Here are some examples of industry-specific estimate disclaimers you might wish to include in your estimates, along with general terms and conditions.

Terms and Conditions for Plumbing

Terms and Conditions for Plumbing

The following disclaimers are frequently included in plumbing estimates:

  • For clogged drains, no warranty.
  • No warranty is offered for frozen pipes.
  • We don’t offer warranties on customer-supplied parts.

Handyman estimates disclaimer and terms and conditions

The following disclaimers are frequently included in handypersons’ estimates:

  • The client should furnish finishing supplies.
  • A client must remove all fragile and personal things from the workstation.
  • Off-hour pricing applies to service requests made between 5:00 pm and 10:00 pm, on weekends, and statutory holidays.

 Conditions for carpentry

Conditions for carpentry

Estimate disclaimers from carpenters and woodworkers may contain the following:

  • Wood and lumber are natural products. Thus color and texture alterations are possible.
  • We don’t fit, alter, or install gas or electric equipment.
  • The client’s responsibility is to clean up any dust or grime gathered during work time.

Terms and conditions for invoices from electrical contractors

Electricians occasionally include the following disclaimers in their terms and conditions:

  • All services, including drains, pipelines, and sewers, above and below ground at the work site must be prominently marked and identified by the client.
  • At the time of the work, all electrical installations will adhere to the building codes.
  • Cables will be hidden whenever possible. However, [business name] may decide to run them on the surface.

Construction Estimate Terms 

Some service providers in the construction industry employ the following clauses:

  • The contractor commits to supply all labor, materials, equipment, project requirements, supplies, supervision, and project management needed to finish the project.
  • Any licenses required for the project must be obtained and maintained in good standing by the [owner or contractor].
  • Within [X days] of the project’s completion, the contractor shall permit the owner to conduct a complete inspection and give the owner a list of any things that need to be finished or fixed.

Some Examples of Disclaimer 

Copyright Disclaimer

estimate disclaimer example

The usage of copyright disclaimer guards against user theft of original content. It explains that everything on your website is your property and that utilizing it illegally will have legal ramifications.

Any creative work that exists in a tangible form qualifies as a copyright example. A work is automatically protected by copyright as soon as it is created and made reproducible.

Therefore, a specific copyright disclaimer is not legally necessary, but it is a powerful deterrent against copyright infringement which customer agrees to. It displays your legal knowledge and commitment to upholding your position.

A copyright disclaimer can be used to prove ownership of original content and stop users from profiting financially from your labor of love.

Fair Use Disclaimer

A fair use disclaimer is necessary if your website or app incorporates content from other sources to protect your company from copyright infringement claims.

According to the fair use concept, works protected by copyright may be used in specific situations without the owner’s consent.

Take the following actions to defend your company against charges of copyright infringement:

  • Mention that content on your website may not have the owner’s permission to be used.
  • Describe how your usage of this content complies with the fair use requirements (e.g., comment and other aspects)
  • Link to the Copyright Act’s Section 107

Confidentiality (for Emails)

Some content, such as private information in an email, is only meant to be seen by a specific audience, as explained by confidentiality disclaimers.

A confidentiality disclaimer informs the recipient who the communication is for, why they shouldn’t forward it to others, and whom to contact if they unintentionally receive it.

Law, education, and healthcare are three fields that depend on the exchange of private data and frequently use confidentiality disclaimers. For instance, they come in handy when a company has to guarantee the attorney-client privilege, protect sensitive personal information, or safeguard confidential health records.

2. How to Write Estimate Terms and Conditions

Since every company is different, not all sets of terms and conditions will be the same. Terms for a photography firm will cover different subjects than, say, those needed by a healthcare organization. However, while drafting any estimate terms and conditions, you should adhere to some responsible and fundamental best practices.

Use a Template for Estimates

Use a template like the free estimate template to ensure your document is presented properly and professionally. You can include terms and conditions in the “Notes” section of the template. Consistency is further ensured by using a template. Since just a few essential variables, including the client name and project specifications, need to be altered each time, you can make estimates more rapidly.

Include Relevant Payment Data

Your estimate must include a price, general estimate terms, and some basic payment information. It’s significant to remember that your estimate’s pricing is “subject to change.” It will safeguard your small business from pricing changes. For instance, if you’re a small business owner and need to purchase lumber to finish a project, you have no control over the final price of lumber (which your estimate will consider).

Additionally, you might want to note how any labor or price modifications will be billed. You can refer to such changes and fluctuating prices for direction if the task is more challenging than anticipated or the client’s requirements alter.

Terms and Conditions to Add in Your Estimate

You can add terms and conditions of your large or small business near the end. You should include all applicable project elements, additional expenses, price variations, additional information  and sector-specific acceptable methods, terms and conditions. 

Below are a few samples of various terms and conditions that you can use as models, modify for your requirements, or copy and paste if appropriate.

Additional details

Even though there isn’t a formal contract between you and your client, you should always present yourself professionally. The details listed below should be present in a well-designed estimate template:

  • Company’s information: Add your company’s information here to maintain a professional image and to provide contact information. For example, include details like your logo, address, phone number, email address, and other details you believe people might find valuable.
  • Client info: Make it obvious who the estimate is for in the client information. Include the company name, address, phone number, and email.
  • Estimate number: Similar to an invoice number, the estimated number makes it simple to track estimates and keeps you organized.
  • Date: This should be when you provide your client with the estimate, not when you first discussed the job.
  • Project description: The estimate should include a project description for the client to review. It aids in your ability to condense your understanding of the project and ensures that you and your client speak the same language. 
  • Terms and conditions: In your T&C, you might specify the client’s payment method and mention that estimates are subject to modification.

 3. Are the Disclaimers Legally Binding?

As long as they are a part of a contract, disclaimers are legally binding. A contract requires the following elements to be present:

  • Should be in writing: The contract must be written and include detailed descriptions of all terms and disclaimers.
  • Include consideration: The legal phrase for what the client will get in return for signing the contract is “consideration,” such as the services you provide.
  • Describe your obligations: Your obligations are your responsibilities under the terms of the contract. For instance, a plumber must fix a leaky faucet, and their client must pay them when the job is finished.
Frequently Asked Questions
  1. Are disclaimers legally binding?

    As long as they are a part of a contract, disclaimers are legally binding. The contract must be written and include detailed descriptions of all terms and disclaimers.

  2. What distinguishes a quote from an estimate?

    An estimate is an approximate guess of the overall cost of work. A quotation is more precise. The contractor must complete the work at the quoted fee once you’ve accepted it.

  3. What distinguishes an estimate from a contract?

    An accepted offer is all that constitutes a legal contract. In other words, you commit to doing the task at hand, and the client agrees to reimburse you for your time and cost estimate. A contract is legally binding, in contrast to an estimate and a proposal, which can be altered or abandoned at any moment.


The easiest method to ensure that your client completely understands the payment terms and conditions of your collaboration is to include an estimate disclaimer in the paper that you provide them with a fixed price quotation.

Although not all disclaimers are legally enforceable, they are nonetheless highly helpful in guaranteeing clear communication and preventing unnecessary disputes if the rates alter for a valid reason.

And InvoiceOwl might be the ideal option for you if you struggle to handle paper-based estimates and invoices. No longer need to manually create estimates and invoices on paper for hours at a time. Create estimates and invoices with a professional appearance in just a few minutes!

Easy-to-use, mobile estimating and invoicing software, InvoiceOwl was created with simplicity in mind. 

  • Make expert estimates that awe prospective customers.
  • Create contracts with simple digital signature acceptance.
  • From the mobile app, create and send estimates to clients immediately.
  • Itemize labor and supplies so that customers understand exactly where their money is being spent.
  • To support your proposals, provide pictures, invoice date, and documents.

They provide a 14-day free trial, so give it a shot and start creating estimates now!

Author Bio
Jeel Patel
Jeel Patel

Jeel Patel is the founder of InvoiceOwl, a top-rated estimating and invoicing software that simplifies the invoicing and estimating processes for contractor businesses. Jeel holds a degree in Business Administration and Management from the University of Toronto, which has provided him with a strong foundation in business principles and practices. With understanding of the challenges faced by contractors, he conducted extensive research and developed a tool to streamline the invoicing and estimating processes for contractors. Read More

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