Purchase Orders

What different types of purchase order notifications can you send via InvoiceOwl software?

Last updated: March 21, 2026

InvoiceOwl lets you send purchase order notifications to your vendors in several ways:

Send via Email:

  1. Open the purchase order detail page by clicking on it from the Purchase Orders list in the left sidebar.
  2. For a draft purchase order, click the Send button in the right side panel.
  3. A send dialog opens where you can enter the recipient email address, add CC and BCC recipients, customize the subject line and message, and choose whether to CC yourself.
  4. Click Send to deliver the purchase order by email.

Send via the More Actions menu:

  1. Open the purchase order detail page.
  2. Click the More Actions button in the right side panel.
  3. Choose Send via Email or Send via Text from the dropdown.

Mark as Sent:

If you already delivered the purchase order outside of InvoiceOwl (for example, you faxed it or handed it over in person), you can update the status without sending an email:

  1. Open the purchase order detail page.
  2. Click the More Actions button.
  3. Select Mark as Sent. This changes the status from Draft to Sent.

Mark as Accepted:

Once a purchase order has been sent, you can mark it as accepted after the vendor confirms:

  1. Open the purchase order detail page.
  2. Click the Mark Accepted button in the right side panel (visible when the status is Sent).
  3. Or use the More Actions dropdown and select Mark Accepted.

Copy a shareable link:

For sent purchase orders, click the Copy Link button in the top right corner to copy a link you can share with your vendor through any channel.

On the Mobile App

Send when creating:

  1. After filling in the purchase order details, tap Send PO at the bottom of the create screen instead of Save Draft.

Send from the detail screen:

  1. Tap the More tab, then tap Purchase Orders, then tap the purchase order you want to send.
  2. Tap the Send button (available for draft purchase orders).

Mark as Accepted:

  1. Open a purchase order with the status Sent.
  2. Tap Mark Accepted on the detail screen to update the status.

Note: Mark as Sent, Send via Text, and Copy Link are not available on the mobile app. Use the web version for those options.