How To Create Invoices Using The Small Business Invoice Template?

Are you tired of creating invoices out of blank pages?

Creating consistent invoices requires repetitive and mundane tasks. It takes way longer than you can afford.

Moreover, you should stop creating invoices manually as it increases the chances of making invoicing mistakes.

Therefore, as a small business owner, you should use a small business invoice template.

And here is how you can use it.

In this blog, we will learn why to use a small business invoice template and how to use it to create professional invoices. So, let’s get started.

Why Should Small Businesses Use Invoice Templates?

Invoice templates are one of the best ways to increase the efficiency of the invoicing process. However, creating an invoice from scratch requires you to do the same task every time you create an invoice. And it leads to inconsistency in invoices.

Moreover, if you create every invoice manually, you are multiplying the chances of error. Whereas using a small business invoice template is the smartest solution for a small business owner.

Want to know how?

Let’s quickly see why a small business should use an invoice template.

  • To save time
  • To maintain invoice consistency
  • To reduce invoice mistakes
  • To send electronic invoices
  • To accept online payments

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Whether your business is in construction, landscaping, consulting, photography, auto repair, or the medical field, invoicing takes way too long. That’s why we’re here. InvoiceOwl makes your invoicing faster and simpler so you can get paid promptly and without the hassle.

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What are the Essential Elements of the Small Business Invoice Template?

Can you simply write the amount clients owe you on a piece of paper and call it your invoice?

No, right?

An invoice mandatorily needs a few elements to be called an invoice.

So, let’s discuss the elements needed to create an invoice for small businesses.

  1. The Title “Invoice”

    Titling the document as an invoice may seem tacit, but it is necessary. When clients receive the documents, they must readily know that it is an invoice that they are reading.

    Without the title invoice, the clients might get confused about the intent of the document. So, never forget to mention the title “Invoice” in bold and readable fonts.

  2. Your Business Name and Contact Details

    Mentioning your business details serves two purposes.

    Firstly, it states the issuer of the invoice. Then, it establishes you as the seller who provided the service/products mentioned in the invoice.

    Secondly, it helps your business to market itself by business branding. Mentioning your business name with your logo, mailing address, contact numbers, and email id leaves an impression in clients’ minds.

  3. Invoicing Date & Invoice Number

    The Invoice date has an enormous significance. It helps you in multiple ways, such as it tells you the date of the invoice issued, the date by which the customer is supposed to pay.

    Other than that, it helps in distinguishing the recurring invoices from one another. Since the recurring invoices are somewhat similar, it is easy to get confused if not mentioned the invoicing date.

    Similarly, invoice no. has great importance. It helps you identify each invoice individually and link it with the purchase order.

    Assigning a unique ID to every invoice enables you to sort and manage all the invoices efficiently and easily. In addition, it would be the only thing you will need to refer to an invoice from the past.

    Moreover, numbered invoices help you in keeping track of sales as well.

  4. Clients’ Business Information

    Mentioning clients’ information highlights the addressee of the invoice. It gives the customer surety that the invoice they receive was meant to be received by them only.

    It establishes the receiver as the client who purchased the services/products mentioned in the invoice. And hence the addressee owes the stated amount to the vendor.

    An invoice without the client’s contact information can be misplaced and even worse can get into the wrong hands.

  5. Line Items

    The line items are the part of the invoice that helps the customer understand the charges and verify the invoice.

    This is where you need to add all the products/services sold with a detailed description, rate, quantity, and cost. It breaks down the total amount for the customer to verify.

    And don’t forget to sum up all the costs and mention it as a gross total.

  6. Net Amount after Summing Applicable Tax and Discounts

    Just mentioning the net amount straightaway might make the customer assume that you have added some hidden charges.

    Therefore, clearly show the calculation about applicable sales tax and discounts and how you get the final amount to be paid to avoid miscommunication.

  7. Due Date

    The due date is one of the vital elements of the invoice. Thus, you should provide a column stating the clients’ date to pay you without late payment fees.

  8. Payment Instructions

    Now that you have mentioned and justified the amount, you need to help the customer with the payment process. Guide them on how they can pay you. State all the accepted payment methods, payment terms, bank account numbers, and all the details necessary for payment.

With all these elements, your small business invoice template is as professional as it can get. In addition, these elements help the customers process the invoice faster.

Easy Steps to Create Small Business Invoices Using InvoiceOwl Templates

The InvoiceOwl templates have revolutionized the small businesses used to create invoices.

So, do you want to get going with the time?

Just follow these steps to create unlimited invoices and help your business keep up with the new invoicing trends.

  • Download the InvoiceOwl Invoice Template

    First of all, simply download the InvoiceOwl small business invoice template in the file format you prefer.

  • Customize the Template

    Customize the template to make it an intricate part of your brand. Make sure it has your business branding colors, logo, and all the contact information.

  • Add the Invoice Date and Invoice ID

    To add the invoicing date and invoice ID. The invoicing date is the date when the invoice is issued. And assign invoice IDs sequentially.

  • Add the Particulars

    Add all the particulars you want to charge the client for. Then, ensure you add them one by one in an itemized way. And don’t forget to mention a detailed explanation.

  • Highlight the Total Amount

    Mention the total amount to be paid after calculating the applicable sales taxes and discounts. And highlight it with larger fonts.

  • State the Due Date

    State the payment due date as it notifies the clients about the last date they can pay you without any late fees.

  • State Payment Instruction & Payment Policy

    Stating payment instructions and payment policies is a one-time process. As it remains the same for most of the time, you don’t have to add them every time. You can add them once in the template itself to save time.

Well, that’s all.

You have created a professional invoice within a few minutes.

The same process would take way longer if you had created it from scratch.

Now, if you are thinking of where to simply download the free invoice template, you can download it right here right now!

Download The Small Business Invoice Template

If you want to speed up the invoice creation, download the invoice template by InvoiceOwl. This template helps you to create professional invoices in no time.

Moreover, you can download the free invoice template in the format you prefer, such as MS Word, MS Excel, Google Docs, Google Sheets, and PDF format.

We hope by now you have a clear idea about creating invoices using the small business invoice templates.

However, we have answered a few frequently asked questions by small business owners that might help you.

So, have a quick look.

Frequently Asked Questions

How do I make an invoice for a small business?

Creating an invoice for a small business using a template is effective and efficient too. To do so,

  • Open the downloaded invoice template
  • Add the customer’s details
  • Mention invoice dates
  • Assign a unique invoice ID
  • Add all the particulars
  • Highlight the accounts payable
  • Mention due date

Just follow the above-mentioned steps and send professional invoices to your clients.

Which is the best free invoice template?

Every business has different invoice requirements, and thus, business owners choose the best template as per their requirements from available templates. However, if you find it difficult to choose, the small business invoice template provided by InvoiceOwl is one of the most popular options for a small business owner. It lets you create unlimited custom invoices in the file format you like to work with.

Does Microsoft Word have an invoice template?

Yes, MS Word does have the invoice template.


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Small business owners have to manage invoicing with various other important business operations. And sometimes, multitasking leads to mistakes. So, as we discussed, invoice templates are one of the easiest ways to make the invoicing process efficient.

Therefore in this blog, we discussed the elements and steps to create a small business invoice using the InvoiceOwl template. Other than that, we also provided the small business invoice templates in your preferred format for free.

So, to avoid invoice mistakes and make your invoicing creation streamlined, use invoice templates by InvoiceOwl, one of the most intuitive invoicing software. To know how our software helps you save time in creating invoices and making this process smoother, visit our website.

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