printing an invoice

Chapter 2

Printable Invoice Template

Author: Riddhi Patel

May 26, 2020

Printing an Invoice: Step-by-Step Instruction

You have various options to create an invoice for your business. You can create an invoicing template by yourself for your company on MS Word or MS Excel.

But, best of all, a free online template can help you generate an invoice and provide an option for printing an invoice effortlessly. You just need to download it and click the ‘Save Button’, and it will be ready to send.


Essential Categories to Look for in a Printable Invoice Template

  • Invoice date
  • Invoice number
  • Purchase order number
  • Personal branding
  • Client’s company name, address, phone number, and email
  • Item list with description, quantity, and pricing
  • Payment terms and payment options
  • Subtotal
  • Taxes and discounts
  • Grand total
  • Late fees warning

Once you are done with adding all the essential information, press the [Save Button] and you are done. You can use online accounting programs that provide various features maintaining all the security, such as:

  • Records of receipts and expenses
  • Tax calculator
  • Client’s information database
  • Automatic unique number assigning
  • Customize new template for invoice
  • Ability to print or email an invoice

Most software offers the corresponding app versions where it will be automatically saved and will help you keep track of your data on a smartphone anytime. Moreover, they let you gather feedback from your customers too.

How Can You Print an Invoice?

Follow these simple steps for printing an invoice:

  • Save the invoice document by pressing the save button from the file menu
  • Prepare your printer
  • Open a full view of the invoice, and verify the page layout
  • Click on “File” on the upper menu bar and select “Print”

You will be directed to the print screen where you can choose the number of copies you would like to print.

Follow this process for all sorts of laptop models, mobile devices, tablets, even if you’re using an Apple computer or a Desktop.

Now that the save button has helped you save all the invoices, you are ready to use the perfect printer-friendly invoice for your business and the client.

Best Free Printer-Friendly Templates

We have done all of the hard work for you, so you can quickly create and use the perfect printer-friendly invoice for your business.

Here is your list of different types of printer-friendly invoices that you can use according to your business requirements.

  • Download Free Blank Printable Invoice Template

free blank printable invoice template is a printable billing document that is easy to customize. This type of blank printable template does not contain colors and fields that make things more difficult in the invoice. It gives the freedom to modify the structure of the invoice and allows you to add fields, logos, and colors of your choice.

  • Download Free Printable Invoice Template in PDF

A free printable invoice template in PDF is a professional invoice that can be customized easily. You can edit the PDF invoice, add your business details and send them to clients through the mail, or email in a few clicks. These free printable templates in PDF are customizable and easy to use. It’s a simple solution for you to spend more time doing what matters most for your business.

  • Download Free Printable Service Invoice Template

Service invoices are particularly useful for businesses who need to add itemized invoices and those who deliver specialized services to their customers, such as :

  • Freelancers
  • Consultants
  • Legal service providers
  • Medical Services
  • Accountants
  • Constructors

Free printable service invoice templates are created specifically for service-based businesses. Such templates include highly customizable features like salesperson, payment terms, products, quantity, and sales tax. Moreover, they are also printer-friendly.

  • Download Free Printable Child Care Service Invoice Template

If you are running an in-house daycare, child care service invoices help you bill parents simply and consistently. With a free printable child care service billing template you can quickly invoice for the services you have provided.

Just download a template and fill in the blanks and edit the necessary information.

After that, just go through the tiny details such as the child’s name, parent’s name, payment due, and conditions. You can also specify the extra services if you have provided any.

  • Download Free Printable Construction Invoice Template

The construction invoice template is used by contractors so that they can provide a detailed bill to a company or an individual for which they have provided services or supplied the material.

This is quite different from the other types of invoices as it includes supplies provided, mutually agreed hourly charges and/or flat-rate fees, and the contractor’s terms of payment under one drop-down menu.

Contractors need to use such invoices because they don’t fall under any company’s payroll system. Therefore, to receive the payment for the services, a free printable construction invoice template will be the best suitable template for them.

  • Download Free Printable Contractor Invoice Template

Contractors execute various tasks within different durations. Thus, contractor invoices are generated to define and describe the hours and amount of work spent on the specific task of the work. Free printable contractor invoice templates help you add any kind of contract works such as photography, content writing, carpentry, etc. You can save and print a copy of the contract after creating the invoice and sign it.

  • Download Free Printable Catering Invoice Template

The printable catering invoice will support both the clients and the caterer in the payment process. The caterer will collect the advance amount using such an invoice and the client will get notified about the full payment date. The invoice template will also include all of the other pricing and information regarding the extra costs, apart from that you can include:

  • Food items
  • Itemized costs
  • Total amount
  • Payment methods
  • Terms and conditions

This will help you maintain all of the client’s payment information for accounting, payroll, and taxes.

  • Download Free Printable Sales Invoice Template

The free printable sales invoice template is a document that the seller sends to the buyer. It is also known as a commercial invoice or purchase invoice. The main objective of such invoices is to mention details about the product that has been ordered, the date it was dispatched, and the total amount of money owed. It is considered a legal requirement for any business to keep accurate records for tax purposes.

  • Download Free Printable Auto Repair Invoice

If you are from the auto repair service and looking for a budget-friendly solution for invoicing your customers, you can use a free printable template for auto repair invoices. It will help you add the information including total and tax calculations.

  • Download Free Printable Business Invoice

When you run a business you will need to send a bill to your customers for the services you have provided or the products they have purchased. Using a free printable business invoice you can specify what service or products you provided, an invoice number, remaining amount, and payment terms and conditions.

To use such a template, you just need to edit them with your business branding, download, and print it out, and/or send the customer via email or store it for your accounting purpose.

  • Download Free Printable Commercial Tax Invoice Template

Commercial tax invoices should be prepared by the seller and must have the right information. A commercial invoice does not provide buyers the rights of ownership of the goods or merchandise until and unless a receipt for the total amount of payment is attached.

In most cases, the seller provides the original invoice to the buyers and he keeps the printed or online copy for himself.


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