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Contractor Invoice Template

Invoicing is the most essential skill for independent contractors to master because it’s the only way to get paid on time and remain competitive. You must be constantly managing various projects that may have diverse billing terms and conditions. To send accurate invoices, independent contractors need to track their working hours and create a detailed independent contractor invoice as soon as they are done with the project. A professional contractor invoicing is the key to maintaining effective financial accounting for small businesses owner.

Send contractor invoice template

How to Create a Contractor Invoice Using a Template?

Follow the instructions given below for creating a more effective professional contractor invoice format.

How to create contractor invoice template

Here is the step-by-step process of Contractor invoice template:

  • Download the free contractor invoice template from InvoiceOwl
  • Label the document as an “INVOICE”
  • Add your business information with company logo, name, and contact detail
  • Fill in your client’s name, concerned person’s name, mailing address, and contact detail
  • Add an invoice number, invoice date, and expected payment date
  • List out the description of services rendered
  • The price for the services
  • Calculate the total cost and include the net amount at the bottom of your professional invoice
  • Note down the terms and conditions and late payment fees
  • Mention the preferred payment option
  • Send an invoice to your clients via email

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Why is Invoicing for Independent Contractors Important?

Independent contractors frequently perform various services under the contracts they have agreed upon with an individual or a company. This situation can often make it confusing when it comes to collecting payments, managing accounts, and keeping business finances accurate. That is why it is important to have an invoicing solution for independent contractors.

Why is invoicing for independent contractors important?

To invoice your clients, you may have hired an accountant or using online expensive accounting software. However, such solutions can be complicated and even you might have to pay a huge amount for getting a premium version. But, fortunately, there is a better solution. That is independent contractor invoice templates.

With the general contractor invoice template, you can create detailed invoices free of cost in just a few clicks. So, you can spend most of your time on what you do the best and make sure that clients pay you for the services you have offered.Now, let’s discuss how you can invoice as a contractor to request payment.

The templates for contractor invoice can be used by:

General contractorsGeneral Contractors





Construction CompaniesConstruction Companies

Interior DesignersInterior Designers


Pest ControllersPest Controllers


Home InspectorsHome Inspectors

Suitable Invoice Types for Contractors Invoice Template

Depending on the contract you have agreed upon with your client, you may want to use a particular type of invoice that helps you get paid online in the right way and at the right time.

Standard contractor invoice

Standard Contractor Invoice

A standard contractor invoice is a simple invoice that indicates how many services you have provided and how much the client owes you.

Credit invoice

Credit Invoice

You can use credit invoice templates whenever you offer a refund to the customer and/or there is a plus balance on the client’s account.

Debit invoice

Debit Invoice

As a contractor, you can use a debit invoice to notify the client that you owe you a given amount of money.

Recurring invoice

Recurring Invoice

You can use recurring invoices to accept ongoing payment requests from your clients.

Prepayment invoice

Prepayment Invoice

A contractor can use a prepayment invoice to request payment in advance to start a project.

Time based invoice

Time-Based Invoice

Most of the contractors use this type of invoice to charge based on the hours they spent on a particular project.

Try our free online invoice generator today!

Whether your business is in construction, landscaping, consulting, photography, auto repair, or the medical field, invoicing takes way too long. That’s why we’re here. InvoiceOwl makes your invoicing faster and simpler so you can get paid promptly and without the hassle.

Elements of a Contractor Invoice

Once you have downloaded an invoice, you should consider following the basic elements which should be considered appropriately.

Elements of contractor invoice

Mistakes to Avoid As a Contractor

Once you have created a bill, there are certain contractor invoicing mistakes that need to avoid, some of those mistakes are:

Forget to track your working hours

Forget To Track Your Working Hours

It is important to set up something where you can track your hours as soon as you begin your project as a contractor. Most of you must be charging your customers per hour. You need to keep track of your hours manually or using any time tracking software, you can also simply write the starting time and end time of a specific project in an excel sheet. You can also include a brief description of the contracting work or a task you have completed so far. The ideal is using a cloud-based time-tracking solution to keep track of your hours, with such a solution easily tracking your time you will be able to streamline your time and won’t forget to track your working hours.

Contractors fail to send out your invoices

Failing To Send Invoices Immediately

Most of the contractors fail to send out your invoices as soon as they complete the project. That is the biggest mistake they make. It is said that the faster you send out your invoices to customers, the faster you will receive the payment.

So, as soon as you complete a project within a given time frame, you need to start creating a contractor invoice and send it along with the final work. If you are sending a bill along with the last project work, the project will be fresh in your mind, and you won’t forget to bill for it afterward.

Not formatting invoices consistently

Not Formatting Invoices Consistently

As a contractor, you must be constantly working on different projects with a variety of tasks and services. So, you have to fill out different designs of invoices from job to job, which sometimes wastes your time, and sometimes it looks less professional in the eyes of your clients.

Free Invoice Template vs. InvoiceOwl Invoicing Software

Want to know what’s best for you? Let’s compare the free invoice template and the InvoiceOwl invoicing app and see the advantages the InvoiceOwl app offers you.

Features InvioceOwlStarter$0/month Free Invoice Template Free

Send unlimited invoices and track them in real-time

Right Wrong

Automate reminders for late payments

Right Wrong

Issue receipts automatically when the customer pays

Right Wrong

Record sales & sales taxes, and generate reports

Right Wrong

Save clients with all the client information

Right Wrong
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Frequently asked questions

  • How do I invoice as an independent contractor?

    You can invoice as an independent contractor using an independent contractor invoice template. You just need to simply follow the steps that should be included in a contractor invoice. You can choose any type of invoice template that is suitable for your business requirements.

  • How do I write a contractor invoice?

    To write a contractor invoice you need to include some specific details into your invoice. Such as your small business details, clients’ details, description of the services you have provided, the number of hours you have worked, the total amount due, and the terms and conditions. You just need to make sure you are including accurate details into your invoice to collect payments quickly.

  • How do I create a self-employed invoice?

    A self-employed invoice is an invoice that a freelancer or contractor creates for their freelancing business. Such invoices are not different from the regular invoice, it is the similar way that you create an invoice for any of your clients as a freelancer. You can use free online freelancer contractor invoice templates and edit them according to your needs.

  • How do I make an hourly invoice?

    To make hourly invoice templates, first of all, you need to track the hours you have worked for the particular project. You can use Microsoft Excel or any other online time tracking tools to track your freelance working hours. Then you can include those hours and your rate per hour in your hourly invoice templates. But make sure your clients agree to pay by hourly based rates for the project.

Create Professional Invoices Online Easily and Keep On Top of Your Finances

InvoiceOwl is a feature-rich invoicing software that helps small businesses, freelancers and contractors to create invoices on-the-go and get paid quicker!

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